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"Discussions" are exchanges between the government and the offeror in the competitive proposals process undertaken with the intent of allowing the offeror to revise its proposal. The Contracting Officer must discuss with each and every offeror still being considered for award, significant weaknesses, deficiencies, and other aspects of the proposal (cost, price, performance, or terms and conditions) that could be altered to materially enhance the proposal's potential for award.

The Chairperson will consolidate the input from each evaluation team member and prepare a report for the Source Selection Authority (SSA).

 

Quotes, Proposals, and Bid packages should be reviewed upon receipt to ensure that the offeror has submitted the required documents and addressed all required terms and conditions.

Exchanges of information among all interested parties, from the earliest identification of a requirement through receipt of proposal, are encouraged.

A solicitation is a document sent to prospective contractors by a government agency, requesting the submission of offers or information. This term includes invitations for bids (IFBs), request for proposals (RFPs), and requests for quotation (RFQs).

As required by the Small Business Act (15 U.S.C. 637(e)) and 41 U.S.C. 1708, agencies must make notices of proposed contract actions available.

Small Business Coordination Record, also called DD-2579, is a management tool to screen proposed acquisitions to ensure that an equitable opportunity has been provided to small and disadvantaged business to participate in the proposed acquisition and a subcontracting plan is attached, when required.

The DSCA Small Business Specialist must review and make recommendations for all acquisitions (including orders against Federal Supply Schedules) over $10K, except those under the Simplified Acquisition Threshold that are completely set aside for small business concerns. FAR 19, Small Business Programs, applies only in the U.S. or its outlying areas.

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