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Quotes, Proposals, and Bid packages should be reviewed upon receipt to ensure that the offeror has submitted the required documents and addressed all required terms and conditions.

Exchanges of information among all interested parties, from the earliest identification of a requirement through receipt of proposal, are encouraged.

A solicitation is a document sent to prospective contractors by a government agency, requesting the submission of offers or information. This term includes invitations for bids (IFBs), request for proposals (RFPs), and requests for quotation (RFQs).

As required by the Small Business Act (15 U.S.C. 637(e)) and 41 U.S.C. 1708, agencies must make notices of proposed contract actions available.

Small Business Coordination Record, also called DD-2579, is a management tool to screen proposed acquisitions to ensure that an equitable opportunity has been provided to small and disadvantaged business to participate in the proposed acquisition and a subcontracting plan is attached, when required.

The DSCA Small Business Specialist must review and make recommendations for all acquisitions (including orders against Federal Supply Schedules) over $10K, except those under the Simplified Acquisition Threshold that are completely set aside for small business concerns. FAR 19, Small Business Programs, applies only in the U.S. or its outlying areas.

A DD Form 1262 or AF Form 9 must be completed by the Requiring Activity prior to the document being routed through the Fiscal Officer. Once approved, the document is forwarded with the other required documents (PWS/QASP, Product Description, IGE, etc.) to the Contracting Office.

Properly trained CORs must complete their nomination in Contracting Officer Representative Tracking (CORT) and forward it to their supervisor for approval prior to award of a contract.

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