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Chapter 6 - NVD Request Process Flowchart and Checklist


PDF Version of Flowchart

 

SCO

Receive and Review the LOR for NVDs from Country

Does the LOR state in writing whether or not the Country wants U.S. MILSPEC NVDs?

If NO, ask Country to state on the LOR or separate memo whether they request MILSPEC or non-MILSPEC NVDs

Does the LOR state the units to receive the NVD, why the unit requires the NVDs, and their operational mission?

If NO, return to country for completion

Does the NVD type and quantity match with the purpose/usage?

If NO, return to country for correction

Is this the first introduction or a new capability of NVDs to the Country or End-User?

Is this request for performance parameters that are higher than NVEPIG guidelines?

Is this request for end-users that are not specified in Section C1.4.7.1.?

Is this request for end-users that do not meet the positive record of protection as stated in Section C1.4.7.4.?

If YES to any one of the previous 4 questions, staff to Country Team for Assessment (CTA) (See SAMM Table C5.T1., and Table C5.T1e. for NVD required elements)

  • CTA must specify that the NVD request is supported, i.e., cannot be a general support of the LOR
    • If the CCMD concurrence is not included in the CTA, staff to CCMD
    • If separate, CCMD concurrence must specify that NVD request is supported, i.e., cannot be a general support of the LOR
    • NOTE: CCMD concurrence can be part of the CTA or a separate memorandum per SAMM Table C5.T1e. element 19

 

If NO to all of the previous 4 questions, provide SCO Endorsement by completing SAMM Table C5.T1e.

  • SCO Endorsement will include a statement that a CTA dated [mmm dd yyyy] was submitted at first introduction on LOA xx-x-xxx
    • If the SCO does not have this information, contact the IA for the data
  • SCO Endorsement will state that the CT was informed of this follow-on transfer request on [mmm dd yyyy]

 

Does Country specify performance parameters for FoM and Halo?

If YES, are they within the parameters listed in the NVEPIG? Contact IA if unsure of NVEPIG guidelines.

  • If yes, send complete LOR packet to the IA
  • If no, staff to Country Team for Assessment (CTA) (See SAMM Table C5.T1. and Table C5.T1e. for NVD required elements)
  • If no and CCMD concurrence is not included in the CTA, staff to CCMD
  • NOTE: CCMD concurrence can be part of the CTA or a separate memorandum per SAMM Table C5.T1e. element 19

 

If NO, default performance parameters will be as per NVEPIG

Forward the complete LOR packet to the IA

IA

Receive LOR packet from the SCO

If the SCO does not have the first introduction CTA and LOR information, provide the required data in the IA support memorandum

Is the NVD LOR packet complete with the required documentation as per the SCO checklist?

If NO, return to SCO for completion of the packet

Does the NVD type and quantity match with the purpose/usage?

If NO, return to SCO for completion of the packet

Staff within the IA per IA policy

Does the IA support the transfer?

If YES, prepare, sign, and date the IA support memorandum (See Appendix 1 for an example)

  • State whether this is an NVD Advisory or an Exception to Policy (See NVEPIG and this Handbook for criteria)
  • State the country, case designator (if known), NVD type requested, quantity, user, purpose, operational mission, and endorsement for transfer
  • NOTE: NVD type & quantity must match on LOR, CTA/CCMD concurrence/SCO endorsement and IA memorandum or state reasons for lack of agreement

 

If NO, same procedure as yes, however IA must state reasons for non-support

Forward the IA support memorandum with LOR packet and supporting documentation to the DSCA CPD

DSCA CPD

Receive LOR packet from the IA

Is the NVD LOR packet complete with the required documentation as per the SCO and IA checklist?

If NO, return to IA for completion of the packet

Staff with DSCA EUM for support of transfer

If EUM does not support, state reasons

Does DSCA support the transfer?

If YES, prepare, sign, and date the DSCA memorandum (See Appendix 2 and Appendix 3 for an example)

  • Address the memorandum to appropriate offices in DTSA, (USD)AT&L, and the Joint Staff (See Appendix 5 for an example)
  • State whether this is an NVD Advisory or an Exception to Policy (ETP) (See NVEPIG and this Handbook for criteria)
  • If a pre-review is desired, send to DSCA/WPN to the appropriate service chief and the NVD policy analyst

 

NOTE: NVD type & quantity must match on the LOR, CTA/CCMD concurrence, IA memorandum, and DSCA memorandum

If NO, same procedure as yes, however DSCA must state reasons for non-support

Combine the supporting documentation into a single Adobe Acrobat PDF file with the DSCA memorandum as page 1.

Send the DSCA memorandum with LOR and supporting documentation in Adobe Acrobat PDF format to the DSCA/WPN service representative and the NVD policy analyst

DSCA/WPN

Receive LOR packet from the DSCA CPD

Did the CPD coordinate with EUM?

Is the NVD LOR packet complete with the required documentation as per the SCO, IA, and DSCA CPD checklist?

If NO, return without action to the DSCA CPD

If YES, enter supporting documentation into SharePoint

Are the SCO, CT, CCMD, IA, and DSCA in agreement with respect to transfer approval/disapproval and the performance capability recommended?

If NO, adjudicate the recommendations to arrive at consensus, and explain any discrepancy in the email to DTSA/PD, (USD)AT&L, and the JS

Input the NVD request with supporting documentation to the DSCA Weapons SharePoint for tracking

Send the complete LOR packet with supporting documentation to DTSA/PD, (USD)AT&L, and the JS via email

If an NVD Advisory, reviewers have 10 working days to respond (silence is consent)

If an ETP, request reviewers respond within 10 working days, or let DSCA know that more time is needed so DSCA can inform the IA of delay

DTSA, (USD) AT&L, and JS

Receive LOR packet from the DSCA/WPN

Staff as appropriate

JS staffs with SOCOM requests for capability higher than stated in the NVEPIG

Respond via email to DSCA/WPN

Include provisos as appropriate

If an NVD Advisory, respond within 10 working days (silence is consent), or inform DSCA that more time is needed

If an ETP, response requested within 10 working days, or inform DSCA that more time is needed

DSCA CPD

Receive LOR packet from the IA

Is the NVD LOR packet complete with the required documentation as per the SCO and IA checklist?

If NO, return to IA for completion of the packet

Staff with DSCA EUM for support of transfer

If EUM does not support, state reasons

Does DSCA support the transfer?

If YES, prepare, sign, and date the DSCA memorandum (See Appendix 2 and Appendix 3 for an example)

  • Address the memorandum to appropriate offices in DTSA, (USD)AT&L, and the Joint Staff (See Appendix 5 for an example)
  • State whether this is an NVD Advisory or an Exception to Policy (ETP) (See NVEPIG and this Handbook for criteria)
  • If a pre-review is desired, send to DSCA/WPN to the appropriate service chief and the NVD policy analyst

 

NOTE: NVD type & quantity must match on the LOR, CTA/CCMD concurrence, IA memorandum, and DSCA memorandum

If NO, same procedure as yes, however DSCA must state reasons for non-support

Combine the supporting documentation into a single Adobe Acrobat PDF file with the DSCA memorandum as page 1.

Send the DSCA memorandum with LOR and supporting documentation in Adobe Acrobat PDF format to the DSCA/WPN service representative and the NVD policy analyst

DSCA/WPN

Receive LOR packet from the DSCA CPD

Did the CPD coordinate with EUM?

Is the NVD LOR packet complete with the required documentation as per the SCO, IA, and DSCA CPD checklist?

If NO, return without action to the DSCA CPD

If YES, enter supporting documentation into SharePoint

Are the SCO, CT, CCMD, IA, and DSCA in agreement with respect to transfer approval/disapproval and the performance capability recommended?

If NO, adjudicate the recommendations to arrive at consensus, and explain any discrepancy in the email to DTSA/PD, (USD)AT&L, and the JS

Input the NVD request with supporting documentation to the DSCA Weapons SharePoint for tracking

Send the complete LOR packet with supporting documentation to DTSA/PD, (USD)AT&L, and the JS via email

If an NVD Advisory, reviewers have 10 working days to respond (silence is consent)

If an ETP, request reviewers respond within 10 working days, or let DSCA know that more time is needed so DSCA can inform the IA of delay

 

NOTE: CTA/CCMD, IA, and DSCA must exceptionally justify ETP
requests for performance higher than stated in the NVEPIG

DTSA, (USD) AT&L, and JS

Receive LOR packet from the DSCA/WPN

Staff as appropriate

JS staffs with SOCOM requests for capability higher than stated in the NVEPIG

Respond via email to DSCA/WPN

Include provisos as appropriate

If an NVD Advisory, respond within 10 working days (silence is consent), or inform DSCA that more time is needed

If an ETP, response requested within 10 working days, or inform DSCA that more time is needed

DSCA/WPN

Receive reviewer responses via email

If in disagreement, adjudicate in coordination with DTSA

If approved, prepare, sign, and date the DSCA Authorization to Transfer memorandum (See Appendix 4)

Include DTSA provisos as appropriate

Send the Authorization to Transfer memorandum to the DSCA CPD

If disapproved, notify DSCA CPD for appropriate processing

Input the DTSA approval/disapproval and Authorization to Transfer documentation into SharePoint

DSCA CPD

Receive the Authorization to Transfer memorandum from DSCA/WPN

Send the Authorization to Transfer memorandum to the IA

Send response to the SCO and CCMD as appropriate

If disapproved, the CPD will notify the customer in accordance with SAMM Section C5.2.2.

IA

Send the Authorization to Transfer memorandum to appropriate recipients

Send the Authorization to Transfer memorandum to contracting

Contracting will include the NVD performance parameters as stated on the Authorization to Transfer memorandum in their contract bid

NOTE: Auto-gated NVDs are authorized for all recipients unless disapproved by a coordinating office, confirmed by DTSA, and stated otherwise in the Authorization to Transfer memorandum

 

 

The above checklist is available as an Adobe Acrobat PDF Form
for use as a working document by clicking:
PDF Version of Checklist